Privacy policy

In this Policy we use the terms “we”, “us”, and “our” (and other similar terms) to refer to Law Together LLP; we act as a data controller responsible for your personal data.

Underdog is the trading name of Law Together LLP, a company registered in England & Wales (registered number OC418072). Our registered office is:

Suites 10s and 11s Trafford House,

Chester Road, Stretford,

Manchester,

United Kingdom,

M32 0RS

We are authorised and regulated by the Solicitors Regulation Authority (SRA) - number: 659487.

When a call is made in response to marketing under the Underdog brand, it will be answered by Law Together LLP. We work in association with a panel of solicitors. We may, with your consent, pass your data to a panel support solicitor so that they can advise you further about your personal injury claim. Any data or information you provide to the panel solicitor will be handled in accordance with their own Privacy Policy.

Introduction and contact information

This privacy statement tells you what to expect when we collect your personal information. We'll explain what data we hold about you, how we collect and use your data and whether we share it with other organisations. It is an essential part of our business to collect and manage client and non-client data.

Protecting your data is very important to us. We're the data controller for the purpose of data protection legislation and we're registered with the Information Commissioner's Office (ICO) which is the UK's data protection regulator. If you want to ask us for information about your data or this privacy policy, please contact the Law Together LLP Compliance Team by emailing our Compliance Officer (compliance@lawtogether.co.uk) and we'll respond to you directly.

We've purposely drafted this notice to be clear and concise so it's a summary of how we collect and use your personal information. If you'd like more details about how we collect and use it, you'll find this in our website Terms & Conditions and with letters or documents we send to you including our customer care terms and conditions, where applicable. If you can't find the information you'd like, please contact us.

This privacy notice applies to:

• Visitors to our websites and use of cookies.
•  Information we obtain about you.
• When we collect your information
• How we use your information.
• Sharing your information.
• Where we store your personal information.
• International data transfers
• Your rights of access to information.
• Other rights you might have.
• Changes to this policy statement.

When do we collect your data?

The main situations where we may collect your data are as follows:

• When you contact us to consider a potential claim against another party arising from an accident or medical negligence. We will ask you to provide personal data to enable us to make an assessment of whether you might have a claim.
• We may collect data if you make an enquiry online via our website or by e-mail enquiry. This is needed to enable us to contact you and respond to your query.
• We collect data when you give a third party permission to share with us the information they hold about you.
• When you contact us by any means with queries or complaints etc.
• When you choose to complete any surveys that we may send you.
• During your claim, when Law Together LLP is acting on your behalf

Visitors to our websites and use of cookies

When someone visits our websites we use a third-party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site.

Cookies help us to provide you with a good experience when you browse our website and allow us to improve our site. You can read more about how we use cookies and Google Analytics here.

Information about you

You'll give us most of the information we will hold about you; this is generally done when you communicate with us and is likely to include your name, address, e-mail address, telephone numbers, financial information and, where relevant, information about any incident or matter in which you may have been involved, including any injuries suffered, other parties involved and further information relevant to the services we offer.

Sometimes information about you will come from other organisations such as those referring your matter to us, another business website, an insurer, online marketing or someone else who provides you with goods or services. That source is called an ‘introducer'. We sometimes make payments to other businesses to cover the marketing and other costs they incur in providing these services to us. These costs form part of our business overheads and are not charged to you. These businesses will be data controllers themselves and we encourage you to read their privacy notices for information about how they deal with information about you.

We also work closely with other third parties (including, for example, expert witnesses and other professional advisors) and we may receive information about you from them. We routinely make checks against the Government's financial sanctions targets list. Any witnesses are also likely to provide information about you.

We hold information about you for at least seven years after the conclusion of all services or, if longer, the conclusion of any other dealings with you.

Where applicable, and provided you have given the necessary consent, all of the data returned to us by a panel firm will be kept for a period of 12 months. After which, all personal identifiable data will be deleted.

All data is held in line with our retention policy and your information will always be held securely.

Data Protection legislation means we must make sure your personal information is accurate and current. Please tell us promptly if it changes in any way.

Our Services and Products

We use your information to deal with enquiries you make about our services, to make an assessment on whether you might have a claim,  to provide legal services to you, to help us improve our services, to notify you about changes to our services and for related purposes that include:

• To provide you with the information, products, and services that you request from us
• Where applicable to pass on or make available your enquiry, with your consent, to our panel solicitors to help them communicate with you directly and to provide their service to you
• To provide services and information to our panel solicitors and third-party marketing partners that they can use to benchmark and improve their performance, and for us to measure their quality.
• To allow you to participate in the interactive services available on our site.
• To contact you occasionally about important changes to our Privacy Notice or this Policy or developments to our site or our services
• Identity verification and fraud prevention (including online verification and credit checks)
• Updating and enhancing your records and analysis to help us manage our practice
• Legal and regulatory compliance that help us fulfil our legal obligations
• Checking how happy you are with our services (including customer satisfaction questionnaires)
• Tracing and collecting debts
• To contact you via a review site, such as Trust Pilot for your views on our services. We'll seek feedback about your experience to analyse and improve our services and products.
• To contact you about whether you would like to provide a customer testimonial about our service

Your information when claiming online

If you use our claim online tool and choose 'save your progress' before completing the process, we will store your information securely on our servers.

This means you won't have to re-enter the information you've provided when returning to the Underdog or Law Together LLP websites.

Marketing

We may provide you with information about our services that you have used or asked about and our related services. If you don't wish to receive that information, please notify our office in writing. You can always make use of our services or our site without having to agree to marketing.

Sharing your information

Where applicable, We will only share your personal information with our panel solicitor firms, with your consent, so they can provide services to you.

In order to provide our services to you we are sometimes required to share your information with other organisations and we want to make it clear to you when this will happen. Our work for you might require us to give information and data to third parties such as expert witnesses, defendants and their insurers and other professional advisors. Any information you provide to us may also be shared with and processed by our service providers, group companies, insurers and regulators.

As we offer products and services to you that we may not provide ourselves, we share your information with other approved suppliers. Sometimes these organisations will supply their services directly to you (typically medical agencies and underwriters of insurance products we distribute).

Where you have given consent and it is applicable, and in your best interests to do so, we'll share information with the organisation that that put you in touch with us about the progress of your claim and any compensation you are awarded. This organisation is also a data controller. Where we share your information with other data controllers it is to honour the obligations we have to you or because they or we have some other good reason to do so - such as the provision of management information about how we have supplied services to you or to deal with complaints.

Other group companies including our Parent business, NAHL Group plc provide management and support functions to us which we need so that we can provide legal services to you.  These include support services like human resources, information technology, payroll and consultancy. Sometimes we ask other companies or people to do some of our administration and/or legal work on an outsourced basis. We have a confidentiality agreement with NAHL Group plc and every other provider of outsourced services we work with. All staff providing outsourced services are trained to ensure compliance with all relevant regulations. By accepting our Customer Care Terms and Conditions, you agree to this outsourcing and to us sharing information with NAHL Group plc and any other outsourcers for this purpose. Underdog and Law Together LLP are both part of the same group of companies, NAHL Group PLC.

If you have any questions or concerns, please get in contact with us using the contact details above.

Other occasions when we may share your personal information

If anyone buys our company or any of our group companies that hold your personal information, then personal information about you will be transferred to the buyer. This will also be the case if instead of buying the relevant group company the buyer simply buys all or most of the business assets.

There may be occasions when we must share information (including with regulators) about you so that we comply with a legal obligation, to enforce or apply our website terms of use, and other agreements or to protect the rights, property, or safety of ourselves or our customers or someone else. We will also exchange information with other companies and organisations for the purposes of fraud protection, crime prevention or detection and credit (and other) risk reduction.

Where we store your personal information

All information you provide to us is stored on secure servers. We may from time to time need to store your data on third-party servers or to use technical software during your matter hosted by a third party and where necessary data is held on secure cloud-based servers.

Unfortunately, the transmission of information via the Internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

International data transfers

We do not generally process personal information outside of the European Economic Area but should this occur from time to time (for example our use of Google Analytics involves some personal data being transferred to the USA) it will be done only in a way that complies with current laws and regulations.

Access to information

You may obtain the information we hold about you by making a written request to us using the contact details above.

Subject to compliance with any laws and regulations, when you ask us about the information we hold on you we'll give you confirmation that your data is being processed, access to it and any other supplementary information we consider relevant to your request.

Your other rights

In addition to having access to your information (see above) and your right to the information set out in our privacy statements you have the right to ask us to rectify any incorrect information about you; to delete the information we hold about you; to restrict what we do with information about you; and to require us to send information we hold about you either to you (or someone you designate) in a commonly used machine-readable form. Additionally, you may object to how we are using information about you and the right not to have automated decisions made about you.

The above rights are not all absolute and whether you can use one of these rights may depend on the way we obtained your information or the legal basis on which we use your personal information. More information about how and when you can exercise these rights is available from the Information Commissioner’s Office.

You can ask us to stop using your information for marketing at any time by notifying our office via the contact details above.

Additionally, if you have provided your consent to process information about you for any other purpose (excluding providing services), you can withdraw your consent by contacting us via the contact details above.

We are committed to protecting and respecting information about you in compliance with relevant laws and regulations and for this reason, we take complaints we receive about this very seriously. Please address any concerns to us if you wish to raise a complaint by emailing our Compliance Officer (compliance@lawtogether.co.uk) who will review the matter and provide our response. We encourage you to contact us directly if you are unhappy, but if you are not satisfied with our response or if you prefer not to raise the issue with us you may at any time complain to the Information Commissioner's Office or one of its regional offices.

England

Information Commissioner's Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Telephone: 0303 123 1113

Fax: 01625 524510

This privacy notice does not cover the links within this site linking to other websites. These websites have their own privacy statements and we encourage you to read the privacy statements on the other websites you visit.